SALE: Until the end of this year we are offering a free license of EDMS Field with every license of EDMS that you purchase. That is a savings of $695 US.

EDMS Field is used in conjunction with EDMS to improve and standardize environmental data collection, management, and reporting in an efficient and cost-effective manner. This is accomplished by implementing a documented, auditable process for the collection, storage, and reporting of environmental field data. Throughout this process all stages of the sampling and analysis are tracked and notifications can be sent via email or SMS (text message). Notifications for non-compliance events and sample exceedences can be automatically sent by the system.

This process can be divided into four stages:.

1. Scheduling and Sample Planning

The first stage in any environmental field program is the scheduling and planning of sampling events. EDMS allows project managers to design, delegate, and monitor sampling events. Sampling events can be either singular or re-occurring. Prior to data collection, sampling stations can be specified in either EDMS or EDMS Field. These sample stations include information on station location and construction, sampling defaults and methodology, lab analyses required, required equipment and personnel. Sample labels with barcodes and a Chain of Custody (COC) can be printed from the stations to be used in data collection and lab submittal.

2. Data Collection

When a sampling event occurs all of the station information is inherited by the sample including sampling defaults, required lab analyses, and personnel. Detailed sample information can be recorded for each environmental media on a Windows laptop or tablet using EDMS Field. Sample photographs can also be included with the sample data. Sample data collected using EDMS Field can be uploaded to the main database remotely as an Electronic Data Interchange (EDI) file. The remote uploading of data using an EDI file provides for faster more comprehensive data reporting and reduces the possibility of transcription errors.

3. Lab Analysis

Samples submitted for lab analysis are tracked during shipping, receiving, lab analysis, and reporting process. This tracking is reported on by EDMS and EDMS Lab (free lab reporting software provided by GAEA). Analytical labs using EDMS Lab can upload analysis results to the main database automatically as an EDI file. The electronic reporting of lab data reduces the effort and possibly of errors of manual data entry. A Certificate of Analysis (COA) can be included in the EDI file and a copy stored in the main database.

4. Reporting

Sample and lab analysis results can be collated and reported on in a variety of tables and graphs. These tables and graphs can be easily customized to meet internal and external needs. In addition, EDMS data is fully integrated and available for use by other modules within StrataExplorer. Sample and lab analysis data can be viewed and used in the WinLoG, WinFence, SE-GIS, and SE-Map modules.

Some of the many benefits provided by EDMS Field are:

• Scheduling and planning of sampling tasks or a singular or reoccurring basis.
• Provide notifications of sample and analyses events to internal, client, and lab personnel by email or SMS.
• Capture or import, verify, and report on environmental and lab data.
• Standardize the procedures for collection and reporting of environmental data within and across projects.
• Improve communication and data exchange with analytical labs.
• Reduce the time and effort required for data handling and reporting.
• Improve the efficiency of reporting to meet internal and external requirements.
• Provide a secure database system for the storage, retrieval, and backup of all project environmental data.
• Fully integrated with the EDMS modules within StrataExplorer.
• Can assist you with the Compliance and Operations stage for ISO 14001.
• Provides functionality for the monitoring and measurement of environmental objectives, as well as communications management and operational control.

Electronic Data Interchange (EDI) files are used to exchange data between the EDMS module, EDMS Field, and EDMS Lab. To use this feature of the EDMS module, the network version must be installed and the EDMS Service running.

All EDI filess are stored in XML format and are transferred either by email or FTP. These EDI files are automatically imported by the receiving application when that application is started.

EDI Type	Originator	Receiver
Sampling Task Data	EDMS	EDMS Field
Project Data	EDMS Field	EDMS
Station Data	EDMS Field	EDMS
Sample Data	EDMS Field	EDMS
Lab Analysis Data	EDMS Lab	EDMS

When using the network version of EDMS, notifications can be sent throughout the work process. These notifications can only be setup in tasks and can only be used when tasks are used to control the work flow.

Notification	Originator
Sample required	EDMS
Sample collected	EDMS Field
Sample not collected (non-compliant)	EDMS
Sample shipped to lab	EDMS Field
Sample received by lab	EDMS Lab
Lab analysis complete	EDMS Lab
Lab analysis received	EDMS
Parameter exceedence (non-compliant)	EDMS
Sample stored by lab	EDMS Lab
Sample disposed  by lab	EDMS Lab

Notifications can be sent via email, SMS (text message), or internally within the program. When being sent using email the email address specified for the personnel is used, If they are being notified using SMS the cell number and country code for the personnel is used. And if the method is internal notification, the personnel will be notified the next time they login to the StrataExplorer program.

There are a variety of licening options available for EDMS Field. Introductory prices are shown below and available until the end of 2015. If the licensing option you require is not shown please us and we will be happy to proivide you a quote.

Licensing Option	2015 Intro Prices	2016	Description
Single License Price	$995	$1,695	For use on one tablet or laptop only.
Additional License	$695	$1,295	Additional single user computer

Annual maintenance for the first year is included in the price. After the first year annual maintenance is approximately 20% of the list price. Annual maintenance covers technical support, replacement registration codes, minor and major updates.