The EDMS Field application is a separate program that can be run on tablets and laptops to collect environmental data and then send this data remotely to the EDMS application. The field data consists of sample and station information and is transmitted as Electronic Data Interchange (EDI) files to EDMS.

EDMS Field is used in conjunction with EDMS to improve and standardize environmental data collection, management, and reporting in an efficient and cost-effective manner. This is accomplished by implementing a documented, auditable process for the collection, storage, and reporting of environmental field data. Throughout this process all stages of the sampling and analysis are tracked and notifications can be sent via email or SMS (text message). Notifications for non-compliance events and sample exceedences can be automatically sent by the system.

Some of the many benefits provided by EDMS Field are:

• Capture of environmental data in the field.
• Standardize the procedures for the collection of environmental data.
• Reduce the time and effort required for data handling and reporting.
• Improve the efficiency of reporting to meet internal and external requirements.
• Fully integrated with the EDMS module within GaeaSynergy.

Electronic Data Interchange (EDI) files are used to exchange data between the EDMS module, EDMS Field, and EDMS Lab. To use this feature of the EDMS module, the network version must be installed and the EDMS Service running.

All EDI filess are stored in XML format and are transferred either by email or FTP. These EDI files are automatically imported by the receiving application when that application is started.

EDI Type	Originator	Receiver
Sampling Task Data	EDMS	EDMS Field
Project Data	EDMS Field	EDMS
Station Data	EDMS Field	EDMS
Sample Data	EDMS Field	EDMS
Lab Analysis Data	EDMS Lab	EDMS

When using the network version of EDMS, notifications can be sent throughout the work process. These notifications can only be setup in tasks and can only be used when tasks are used to control the work flow.

Notification	Originator
Sample required	EDMS
Sample collected	EDMS Field
Sample not collected (non-compliant)	EDMS
Sample shipped to lab	EDMS Field
Sample received by lab	EDMS Lab
Lab analysis complete	EDMS Lab
Lab analysis received	EDMS
Parameter exceedence (non-compliant)	EDMS
Sample stored by lab	EDMS Lab
Sample disposed by lab	EDMS Lab

Notifications can be sent via email, SMS (text message), or internally within the program. When being sent using email the email address specified for the personnel is used, If they are being notified using SMS the cell number and country code for the personnel is used. And if the method is internal notification, the personnel will be notified the next time they login to the StrataExplorer program.

There are a variety of licening options available for EDMS Field. If the licensing option you require is not shown please us and we will be happy to proivide you a quote.

Annual maintenance for the first year is included in the price. After the first year annual maintenance is approximately 20% of the list price. Annual maintenance covers technical support, replacement registration codes, minor and major updates.