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EDMS Lab is a free program provided by GAEA Technologies, that can be used to enter and upload analytical results to a client's Environmental Data Management System (EDMS) application. These analytical results are uploaded to a client's database by either FTP or email as an Electronic Data Interchange (EDI) file.

EDMS, EDMS Lab, and EDMS Field are used to improve and standardize environmental data collection, management, and reporting in an efficient and cost-effective manner. This is accomplished by implementing a documented, auditable process for the collection, storage, and reporting of environmental field data. Throughout this process all stages of the sampling and analysis are tracked and notifications can be sent via email or SMS (text message). Notifications for non-compliance events and sample exceedences can be automatically sent by the system.

This process can be divided into four stages:.

1. Scheduling and Sample Planning

The first stage in any environmental field program is the scheduling and planning of sampling events. EDMS allows project managers to design, delegate, and monitor sampling events. Sampling events can be either singular or re-occurring. Prior to data collection, sampling stations can be specified in either EDMS or EDMS Field. These sample stations include information on station location and construction, sampling defaults and methodology, lab analyses required, required equipment and personnel. Sample labels with barcodes and a Chain of Custody (COC) can be printed from the stations to be used in data collection and lab submittal.

2. Data Collection

When a sampling event occurs all of the station information is inherited by the sample including sampling defaults, required lab analyses, and personnel. Detailed sample information can be recorded for each environmental media on a Windows laptop or tablet using EDMS Field. Sample photographs can also be included with the sample data. Sample data collected using EDMS Field can be uploaded to the main database remotely as an Electronic Data Interchange (EDI) file. The remote uploading of data using an EDI provides for faster more comprehensive data reporting and reduces the possibility of transcription errors.

3. Lab Analysis

Samples submitted for lab analysis are tracked during shipping, receiving, lab analysis, and reporting process. This tracking is reported on by EDMS and EDMS Lab (free lab reporting software provided by GAEA). Analytical labs using EDMS Lab can upload analysis results to the main database automatically as an EDI file. The electronic reporting of lab data reduces the effort and possibly of errors of manual data entry. A Certificate of Analysis (COA) can be included in the EDI file and a copy stored in the main database.

4. Reporting

Sample and lab analysis results can be collated and reported on in a variety of tables and graphs. These tables and graphs can be easily customized to meet internal and external needs. In addition, EDMS data is fully integrated and available for use by other modules within StrataExplorer. Sample and lab analysis data can be viewed and used in the WinLoG, WinFence, SE-GIS, and SE-Map modules.


Some of the many benefits provided by EDMS Lab are:

  • The electronic reporting of lab data reduces the effort and possibly of errors of manual data entry.
  • A Certificate of Analysis (COA) can be included in the EDI file and a copy stored in the main database.
  • In addition to FTP and email, lab results can be exported to an XML file that can be manually imported by the client.
  • Sample tracking and client notification for events such as; date received by lab, date analysed, date analysis sent, date sample stored, and date sample disposed.
  • Automatic conversion of concentration units.
  • Capture of analysis method.
  • Capture and reporting of field and lab duplicates and blanks QA.
  • Capture and reporting of holding time and reference material QA.
  • Capture and reporting of matrix and trip spikes, lab control samples, and surrogates QA.

Electronic Data Interchange (EDI) files are used to exchange data between the EDMS module, EDMS Field, and EDMS Lab. To use this feature of the EDMS module, the network version must be installed and the EDMS Service running.

All EDI files are stored in XML format and are transferred either by email or FTP. These EDI files are automatically imported by the receiving application when that application is started.

EDI Type



Sampling Task Data


EDMS Field

Project Data

EDMS Field


Station Data

EDMS Field


Sample Data

EDMS Field


Lab Analysis Data



When using the network version of EDMS, notifications can be sent throughout the work process. These notifications can only be setup in tasks and can only be used when tasks are used to control the work flow.



Sample required


Sample collected

EDMS Field

Sample not collected (non-compliant)


Sample shipped to lab

EDMS Field

Sample received by lab


Lab analysis complete


Lab analysis received


Parameter exceedence (non-compliant)


Sample stored by lab


Sample disposed´┐Ż by lab


Notifications can be sent via email, SMS (text message), or internally within the program. When being sent using email the email address specified for the personnel is used, If they are being notified using SMS the cell number and country code for the personnel is used. And if the method is internal notification, the personnel will be notified the next time they login to the StrataExplorer program.

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